EVEREST BLUE CONSULTING
• BID OF THE WEEK •
May 21, 2025
Hospital Curtain Cleaning —
What the Specs (and the Past) Reveal About Winning
SUNY Stony Brook Hospital Curtain Cleaning Services
Prepared exclusively for Everest Blue Consulting clients and partners.
TABLE OF CONTENTS
What’s Up for Bid
Qualification Quick-Check
Comparative Analysis: 2022 SUNY Contract
Critical Success Factors
Pricing Strategy Takeaways
Key Questions Before Bidding
Everest Blue’s Insider Insight
How We Can Help
About Everest Blue
1. WHAT’S UP FOR BID
SUNY Stony Brook Hospital is seeking qualified vendors for hospital curtain cleaning services—but on the surface, this looks like a simple cleaning contract. It’s not.
Here’s what this opportunity really asks you to prove:
You understand infection prevention standards.
You can deliver hospital-grade sanitation.
You can respond quickly to a discretionary purchase.
You have healthcare facility experience.
Contract Specifics:
Parameter
Details
Notes
Response Required
Within 15 business days
Quick action essential
Procurement Type
Discretionary purchase
Under $125,000 cap
Scope
Cleaning, disinfecting, sanitizing privacy curtains
Limited to select hospital zones (Main Hospital, Pavilion, MART)
Response Method
Contact designated representatives
No formal RFP submission
Contract Type
Likely shorter-term
Previous was 3-year term
Award Basis
Value, readiness, relationship
No sealed competitive bidding
This opportunity is accessible only if you respond quickly and position yourself as a healthcare environment specialist.
IMPORTANT NOTE: This contract follows hospital infection control standards. The facility must maintain strict compliance with healthcare regulations, and vendors must demonstrate understanding of these requirements.
2. QUALIFICATION QUICK-CHECK
Before investing time in this bid proposal, confirm your capability in these key areas:
Ability to respond to hospital representatives within 15 business days
Experience with healthcare facility cleaning/sanitation
Knowledge of infection prevention protocols
Hospital-grade disinfection capabilities
Documentation systems for tracking curtain cleaning
Capacity to service multiple hospital zones
Ability to operate within a $125,000 budget cap
Staff trained in healthcare environment procedures
EXPERT TIP: The infection control requirements have eliminated otherwise qualified cleaning companies in past similar contracts. Ensure your sanitation protocols meet healthcare standards before proceeding.
3. COMPARATIVE ANALYSIS: 2022 SUNY CONTRACT
To understand what makes a winning approach, we analyzed the previous 2022 SUNY Stony Brook curtain cleaning contract awarded to HAIGuard:
Detailed Comparison:
Category
2025 Opportunity (Current)
2022 Contract (Previous)
Procurement Type
Discretionary purchase (under $125,000)
Competitive sealed bid
Awarded Vendor
TBD – Currently accepting interest
Curtain Car Plus, Inc. dba HAIGuard
Contract Value
Max budget capped at $125,000
$223,543.86 over 3 years
Scope of Work
Same core services but limited to select hospital zones
Cleaning, disinfecting, sanitizing privacy curtains throughout facility
Response Method
Vendors must contact designated hospital reps within 15 business days
Formal submission process
Contract Type
Likely shorter-term or fixed-budget engagement
3-year term
Bid Results Analysis:
The 2022 contract was awarded to HAIGuard at a value of $223,543.86 over three years, suggesting approximately $75,000 per year in services at full scope. The winning vendor likely offered quarterly or bi-monthly cleaning cycles with strong infection control language and hospital-grade sanitation protocols.
BID INSIGHT: While this current opportunity has been restructured as a discretionary purchase under $125,000, the core requirements for healthcare expertise remain unchanged. The key takeaway is not the specific price point but demonstrating specialized knowledge of healthcare sanitation requirements and infection control protocols.
4. CRITICAL SUCCESS FACTORS
Our analysis of similar healthcare cleaning contracts revealed three key factors that consistently differentiated winning approaches:
1. Demonstrated Healthcare Experience
The winning vendors typically included:
Previous experience in hospital environments
Staff training documentation for healthcare settings
Understanding of infection control requirements
References from similar healthcare facilities
2. Comprehensive Quality Control Processes
Successful vendors detailed their:
Sanitization verification methods
Testing protocols for cleanliness
Documentation systems for tracking curtain cleaning
Reporting procedures for infection control compliance
3. Clear Service Delivery Model
The most compelling proposals included:
Detailed scheduling procedures
Staff allocation and coverage plans
Response times for urgent requests
Quality assurance checkpoints
WINNING STRATEGY: “In healthcare facility contracts, winners demonstrate infection control expertise AND documentation systems — not just cleaning capabilities. Detail your healthcare protocols in every healthcare bid.”
5. PRICING STRATEGY TAKEAWAYS
From our Bid of the Week Tracker, this contract fits the category: 🧩 “All-in pricing-built trust”
Key Pricing Insights:
Transparency is Essential
Hospitals prefer clear, comprehensive pricing that includes all aspects of service
Include all costs in your pricing model (no surprises or “add-ons” later)
Value Metrics
Connect price points to infection control outcomes:
Bacteria reduction percentages
Cross-contamination prevention procedures
Documentation and tracking systems
Certification or training credentials
Structure Pricing Options
Consider offering per-panel or per-room pricing options
Include digital tracking or reporting as value-adds
Detail any volume discounts or scheduling efficiencies
Strategy Positioning
Position as a healthcare specialist, not a general cleaning service
Emphasize value beyond basic cleaning (infection prevention, compliance, documentation)
PRICING INSIGHT: Vendors who win in healthcare spaces offer specialized expertise and comprehensive solutions — not just cleaning services. Your proposal should demonstrate healthcare-specific value at every price point.
6. KEY QUESTIONS BEFORE BIDDING
Based on our experience with similar contracts, we recommend asking the following questions before finalizing your bid strategy:
1. Curtain Inventory and Specifications
Question to Ask: “What is the exact square footage or curtain count in the specified zones?”
Why It Matters: Understanding the precise scope helps determine resource requirements and allows for accurate pricing. Hospital zones can vary significantly in size and curtain density.
2. Infection Control Requirements
Question to Ask: “What specific infection control protocols does the hospital require for curtain handling and processing?”
Why It Matters: Different healthcare facilities may have varying standards for sanitization, disinfection, and curtain handling. Meeting these exact specifications is critical for contract compliance.
3. Cleaning Frequency
Question to Ask: “What is the expected cleaning frequency or schedule for the curtains?”
Why It Matters: Scheduling impacts staffing, equipment needs, and overall pricing structure. Some hospitals require quarterly cleaning while others may need more frequent service in high-risk areas.
4. Documentation Requirements
Question to Ask: “What specific documentation or tracking systems does the hospital require for curtain cleaning?”
Why It Matters: Healthcare facilities often need detailed records for regulatory compliance and infection control tracking. Understanding these requirements helps you propose appropriate systems.
7. EVEREST BLUE’S INSIDER INSIGHT
If you’re responding to this opportunity, don’t just offer cleaning services. Present a healthcare solution: an infection prevention plan, documentation system, staff training protocols, and quality assurance procedures.
What Sets Winners Apart:
In a healthcare contract like this, the winner isn’t always the cheapest — it’s the one who shows they understand what hospitals really need:
Healthcare Specialization: Position as an infection prevention expert rather than a general cleaner. Use terminology aligned with hospital standards: e.g., MRSA-preventative, EPA-registered disinfectants, HIPAA compliance.
Documentation Systems: Include samples of your tracking systems, testing protocols, and reporting tools. Healthcare facilities value detailed documentation for regulatory compliance.
Site Assessment: Offer to conduct a quick curtain count or inventory audit. This builds trust and demonstrates initiative and expertise.
Value-Added Services: Consider including elements like:
· Digital tracking of curtain cleaning history
· Staff training on hospital protocols
· Rapid response for contamination incidents
· Compliance reporting for infection control
M/WBE Certification: If applicable, highlight your certification status. This provides advantage in discretionary purchases.
RED FLAG ALERT: This contract requires vendors to respond within 15 business days of the notice. Many potential vendors miss this opportunity because they don’t act quickly enough. Immediate outreach to designated hospital representatives is essential.
8. HOW WE CAN HELP
At Everest Blue Consulting, we specialize in helping businesses like yours win government contracts through strategic preparation and positioning.
Our Services for This Bid:
RFP Analysis & Response Writing
Complete RFP response development
Requirements compliance matrix
Technical narrative development
Past performance presentation
Bid Structuring by Site & Service Type
Location-specific pricing strategies
Service level optimization
Special event planning
Cost model development
Proposal Editing and Compliance Checks
Requirements verification
Compliance documentation review
Narrative enhancement
Technical editing and formatting
Certification Tracking & Document Collection
MWBE certification support
Insurance verification
Bonding requirement facilitation
Prevailing wage documentation
🗓 This opportunity requires a response within 15 business days. Let’s get your strategy in place now.
📩 Email: andre@ebluec.com
📞 Phone: (212) 812-2975
🌐 Schedule online: https://meetings.hubspot.com/andre-messiah
9. ABOUT EVEREST BLUE CONSULTING
Everest Blue Consulting specializes in helping minority-owned, women-owned, and small businesses navigate the complex world of government contracting. Our team has over 25 years of combined experience in public procurement, proposal development, and contract management.
Our Approach
We believe in creating strategic, sustainable relationships between businesses and government agencies. Our services go beyond simply helping you win a single contract—we aim to position your business for long-term success in the public sector.
Our Commitment to MBEs and WBEs
As a minority-owned business ourselves, we understand the unique challenges faced by diverse businesses in the government contracting space. We’re committed to increasing diversity in public procurement by providing specialized support to MBEs and WBEs.
Everest Blue Consulting Inc. Clarity. Strategy. Growth. Helping MBEs, WBEs, and small businesses win in the public sector.
Everest Blue Consulting Inc.
Irvington, NJ 07111
www.ebluec.com | (212) 812-2975
© 2025 Everest Blue Consulting Inc. All rights reserved. This document contains proprietary analysis intended for Everest Blue clients and partners. Distribution without permission is prohibited.
Bid of the Week: Hospital Curtain Cleaning | May 21, 2025 |
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